Industry data · Based on 3-chair clinic benchmarks

What Canadian dental clinics see after 90 days with ClinicFlow

Real before-and-after metrics based on industry benchmarks. We don't manufacture case studies — we use numbers clinics can verify.

The numbers

Four areas. Measurable results.

Each of these is tracked in the patient tracking spreadsheet included with every package.

📵

Missed call recovery rate

Before
0%
No automated follow-up
After
35–50%
Respond and book within 24h
Typically visible within 30 days of go-live
🔕

No-show rate

Before
~15%
Industry average without reminders
After
~8%
With 72h + 24h automated reminders
Reduction typically seen within 2–4 weeks
📋

Reactivated patients per month

Before
0
Manual recall, rarely done consistently
After
8–15
From automated recall sequence
From first monthly recall batch sent
⏱

Front desk time saved per week

Before
0 hrs
Manual calls, voicemails, follow-up
After
3–5 hrs
Phone tag eliminated, reminders automated
Ongoing — every week after setup
A note on these numbers: These ranges are based on industry benchmark data for Canadian dental clinics — not cherry-picked client testimonials. Actual results depend on your call volume, patient list size, and how consistently the system is used. We don't guarantee specific outcomes, but we do guarantee the automations work as described. If they don't within 30 days, we fix it or refund you.

What to expect

Your first 90 days

A typical growth trajectory for a 2–4 chair clinic starting from scratch.

1
Days 1–5
Setup complete
All automations configured and tested. Missed call texts live. Reminder sequences active. No action needed from your team.
2
Week 1–2
First recovered calls
Patients who previously went unanswered begin receiving follow-up texts within 2 minutes of a missed call. Expect replies within hours.
3
Week 2–4
No-show rate drops
The 72h + 24h reminder sequence kicks in. Patients stop forgetting. No-show rate typically falls from ~15% toward 8% in the first month.
4
Month 2
First reactivation batch
You send us the inactive patient list. The 5-email reactivation sequence goes out. Expect 8–15 patients booking within 30 days of the first send.
5
Month 3
System running on its own
Everything is on autopilot. You check the Monday report, handle replies, and optionally send the next reactivation batch. Front desk is focused on patients in the chair.

Ready to see these results at your clinic?

Setup takes 5 business days. No monthly fees. No software to learn.

Or reply to any ClinicFlow email — we respond within one business day.